New York Payroll Tax and Registration Guide

Employers in the Empire State: learn about Indiana payroll tax and registration here.

Bookmark (0)

No account yet? Register

Account Number(s) Needed:

NY companies must register online with the NYS Department of Labor to receive both a Withholding ID and an Employer Registration Number (ERN) within 2 weeks. Registration requires a Federal EIN. Employers should also register Zenefits Payroll as a third party administrator to allow Zenefits Payroll to file and pay NY taxes.

New York Department of Taxation and Finance Withholding ID: 99-9999999 ( 9 /10 digits, can include an optional check digit)

  • Register for an account number online.
  • Find an existing Withholding ID:
    • On Form CT-198, Corporation Tax Account Information
    • On Form NYS-45, Quarterly Combined Withholding, Wage Reporting, and Unemployment Insurance Return
    • By contacting the Dept. of Tax and Finance.
Note: Your withholding account number may be your FEIN.

New York Department of Labor  Employer Registration Number (ERN): 9999999-9 or 99-99999 9 (7/8 digits)

  • Register for an account number online.
  • Find existing ERN:
    • On Form CT-198 Corporation Tax Account Information
    • On Form NYS-45, Quarterly Combined Withholding, Wage Reporting, and Unemployment Insurance Return
    • Or by contacting the NYS Dept. of Labor.

Prompt Tax Access Code: 999999 (6 digits)

  • More information on PTAC and how to enroll here.

Required Payroll Documentation:

Withholding & Unemployment

  • NYS-45 (Quarterly Combined Withholding/Wage Reporting and Unemployment Insurance Return): This return is a good source of information to be used when balancing unemployment total wages, subject wages and employer contribution amounts as well as NY State, New York City and Yonkers withholding tax.

Third Party Access /POA Needed:

No

Local Income Taxes Imposed:  

Yes

State Resources

Visit state resources for specific tax rates and wage details

Dept. of Taxation and Finance for withholding taxes

Dept. of Labor for unemployment taxes

Registering for New York PrompTax ID

Employers who pay employees in New York and use a payroll provider should register for a PrompTaxID to allow the provider electronically deposit and file NY state and local with… Learn more

Metropolitan Commuter Transportation Mobility Tax (MCTMT) or MT-305 in New York

The New York Metropolitan Commuter Transportation Mobility Tax (MCTMT) is paid by certain employers and self-employed individuals in New York’s metropolitan commuter transportat… Learn more

Authorize Zenefits Payroll as Third-party Administrator in New York

Employers who use Zenefits Payroll to pay employees in New York must authorize Zenefits Payroll as a third party administrator (TPA) with the NY Department of Taxation and Finan… Learn more

New York State Disability Insurance Taxes

Learn about New York State Disability Insurance Taxes.Employers in New York are required by law to provide SDI (State Disability Insurance) coverage for eligible employees to co… Learn more

New York Family Leave Insurance or Paid Family Leave

What is FLI?New York Family Leave Insurance (FLI), or Paid Family Leave (PFL), is a state mandated coverage for most private employers. The coverage is funded by employee payrol… Learn more

Bookmark (0)

No account yet? Register

Might also interest you