Rhode Island Payroll Tax and Registration Guide
Companies who pay employees in Rhode Island must register with the RI Division of Taxation to receive an Employer Account Number. Rhode Island uses the employer’s FEIN as its Income Tax Withholding Number, and does not issue a separate number for withholding purposes.
Account Number(s) Needed:
Companies who pay employees in Rhode Island must register with the RI Division of Taxation to receive an Employer Account Number. Rhode Island uses the employer’s FEIN as its Income Tax Withholding Number, and does not issue a separate number for withholding purposes.
Rhode Island Division of Taxation Withholding Account Number: 99-9999999 (9 digits); is actually the employer’s FEIN.
- Employers must register in order to use their FEIN as their withholding ID.
Rhode Island Department of Labor & Training Employer Account Number: 9999999999 (10 digits)
- Apply online at the RI Business Registration portal to receive the Employer Account Number within 7 days.
- Find an existing Employer Account Number:
- on Form TX-17, Employers Quarterly Wage Report.
- by contacting the Division of Taxation
Required Payroll Documentation:
Withholding
- Form 941 (D, M, Q, QM) Withholding Return: This return is a good source of information to use to balance RI taxes withheld. D, M, Q, and QM refer to the filing frequency (e.g., daily, monthly, quarterly, quarter-monthly).
Unemployment
- TX-17-18* (Quarterly Tax & Wage Report): This report is a good source of information to use to balance Employee Total Wages and employer contributions for prior quarters.
Third Party Access /POA Needed:
- No
Local Income Taxes Imposed:
- No
State Resources:
Division of Taxation for withholding taxes
Dept. of Labor and Training for unemployment taxes
