Should My Company Be Using an HRMS?

A Human Resource Management System (HRMS) is designed to help businesses and HR professionals integrate all of their tools and processes into one easy-to-use system. Leading a workforce comes with several tasks, such as payroll, performance management, onboarding, scheduling, and more. Separately managing each of these responsibilities is a recipe for disaster.

What can an HRMS do for my business?

Combining HR responsibilities with an HRMS software will save your business time and money. Automating workforce management processes allows HR professionals and small business owners to do what they do best: build high performing teams. Here’s what an HRMS can do for you.

Payroll

Payroll management can be a headache. Managers have to submit vacation requests, monitor time clocks, track benefit changes, deal with scheduling and varying hourly rates, among ample other tedious tasks.

A modern payroll system can keep you compliant while managing employer payroll taxes, pay schedules, document exempt vs nonexempt workers and overtime hours, handle wage garnishments, and much more.

Performance Management

An HRMS takes the time out of measuring employee progress, goals, and benchmarks. Administrators can automatically customize questions for performance reviews, monitor employee progress, and hold staff accountable with an HRMS built-in performance management software.

Onboarding

Before modern technology, onboarding new team members included a tower of paperwork, lengthy background checks, and never-ending admin work. HRMS technology makes onboarding effortless by consolidating new hire paperwork and HR data into a single digital solution. It can all be done online in minutes.

Attendance Records

An HRMS helps professionals spend less time managing employee time off. HR software automatically tracks Paid-Time-Off (PTO), sick leave, and vacation requests. Employees also have the luxury of clocking in and out, submitting hours, and tracking over time from the palm of their hand. HRMS mobile apps make attendance and time tracking easy.

Personal Information

HR technology allows employers to sync personal information and employee data safely and securely across multiple systems. Reduce administrative busy work by harnessing the power of digital filing and documentation.

Benefits Administration

Administer medical, dental, vision, life, and disability benefits seamlessly. HRMS platforms allow employees to compare, enroll, and manage their benefits package through an online dashboard.

Scheduling

Do your employees work rotating shifts? Digital scheduling software allows managers and staff to collaborate. Gone are the days of employees calling through a roster of co-workers to find someone to cover their shift. Collaborative scheduling empowers your team to facilitate shift trades, manage availability, and view their schedules remotely.

When it comes to scheduling, Michael Griffin at Studio O+A said, “I see this as a big time saver. From a day-in-the-life scenario, this can really have a big impact on people.”

What should I consider before looking for HR software?

Choosing the best HRMS for your organization depends on several factors. Start by determining the unique needs of your business.

• How large is your company?
• How is your HR department structured?
• What processes would you like to improve?
• Will your HR system need to support rapid growth?

Answering these questions will help you get a grasp your company’s specific needs. Aside from business requirements, a quality HRMS must be secure. Software that stores sensitive employee data and company information must offer a data encryption feature for safety and security.