Your 2019 HR Calendar: Tax Deadlines, National Holidays, and More

Worried about missing a deadline? Download our 2019 HR calendar for IRS deadlines, national holidays and everything in between.

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There are many dates small and midsize business owners need to keep in mind throughout the year to properly report their business operations to the federal government. But the litany of tasks can be inundating if not confusing.

In case you find yourself asking:

  • When are quarterly filings due to the IRS?
  • When do I need to send in W-2 forms to the SSA?
  • When are Forms 940 and 941 due?

…or any other federal compliance question throughout 2019, we’ve got you’ve covered.

Below is an updated list of key dates business owners or HR managers need to know to stay compliant. Bookmark this page, print the information, or add these dates directly to your desktop or mobile calendars, by downloading the full  2019 HR Calendar here.

You can upload your HR calendar directly into your Google Calendar, Apple Calendar, or Outlook Calendar, and as a bonus, you get access to 50 other “non-date specific” compliance regulations that handle most every “what if” scenario.

(*Note to iPhone users: you must upload the ICS file to your desktop and it will  automatically sync with your iPhone. Apple no longer supports an “upload all” feature for calendar dates on mobile devices. Please follow directions provided.)

Key HR Deadlines for 2019

Jan 31, 2019

  • IRS Deadline: Send Form W-2 to Your Employees and Form 1099-MISC to Vendors and Contractors
  • IRS Deadline: Submit Form W-2 to the Social Security Administration (SSA)
  • IRS Deadline: File Form 941 – Federal Quarterly Return
  • IRS Deadline: File Form 940 – Annual Federal Unemployment Tax Return (FUTA)

Feb 01, 2019

  • Compliance Reminder: OSHA Injury and Illness Record-keeping: Post Prior Year’s Summary

Feb 28, 2019

  • IRS Deadline: (for ALEs) Submit Form 1094-C and 1095-C // or (for Non-ALEs) or 1094-B and 1094-B to IRS (Paper Filing)

March 2019

  • Compliance Reminder: OSHA E-filing Requirement Deadline

March 01, 2019

  • IRS Deadline: Submit Form M-1 to the IRS

March 04, 2019

  • IRS Deadline (for ALEs) Send Form 1095-C to Employees
  • IRD Deadline (for Non-ALEs) Send Form 1095-B to Employees

March 31, 2019

  • Submit your EEO-1 Reporting

April 01, 2019

  • IRS Deadline: Submit Forms 1094-C and 1095-C to the IRS (E-Filing Deadline)

April 30, 2019

  • IRS Deadline: File Form 941 – Federal Quarterly Return

July 31, 2019

  • IRS Deadline: Submit PCORI Payment
  • IRS Deadline: File Form 941 – Federal Quarterly Return

Oct 15, 2019

  • Compliance Reminder: Medicare Part D Notice of Creditable/Non-Creditable Coverage

Oct 31, 2019

  • IRS Deadline: File Form 941 – Federal Quarterly Return

November 2019

  • Compliance Reminder: Ask Employees Whose Withholding Allowances Will Be Different to Complete Form W-4
  • Compliance Reminder: Prepare Third Party Sick Pay / Fringe Benefit Payments

December 2019

  • Compliance Reminder: Ensure Employee Addresses, Personal Info, and SSN Are Accurate

Dec 31, 2019

  • Compliance Reminder: Hang Workplace Poster Requirements in the Office

January 2020

  • Compliance Reminder: Ready New Retirement Benefits Goal Amounts for New Payroll Year (2020)

Staying on the right side of compliance doesn’t just give business owners a good samaritan feeling—it could save their business from shuttering.

Getting caught out of compliance is costly, and small and midsize businesses in particular feel the sting of fines. One in ten small firms are penalized by the IRS each year for non-compliance, with an average penalty clocking in at $30,651.

Unless you’re ready for an unexpected $30K fine, use these dates to ensure you’ve got important dates on your calendar, and always top of mind. Happy federal filing.

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